IMPORTANT INFORMATION
INVOICING INSTRUCTIONS TO VENDORS
GENERAL PAYMENT INFORMATION
In order to process payments more efficiently, we ask you to conform to the billing instructions provided below.
All invoices must be in local currency. If you quoted a price in Euros, or the Purchase Order or Contract was issued in Euros, the goods/services contracted will be paid in Serbian Dinars (CSD) exclusively, using the median exchange rate of the National Bank of Serbia on the day of the preparation of the payment voucher by the Embassy. Invoices may be paid in foreign currency (Euros only) only to those companies or individuals who are authorized by Serbian laws to receive foreign currency payments. All payments will be made by bank transfer.
The Embassy's VAT number (PIB number) is 102608237
The Embassy's Procurement Office web address is:
http://belgrade.usembassy.gov/proc/index.html
INVOICES
In order for an invoice to be accepted as proper for payment, it must contain the following information:
1. It must have a date,
2. It must have the full name and address of the vendor,
3. It must have a contact name and telephone number,
4. It must be in Serbian Dinars,
5. Do not show the VAT in the invoice. Instead, include the following statement: Oslobodjeno plaćanja PDV-a po članu 24. st.1.16 pod tačka 1. Zakona o PDV-u.,
6. It must reference the Purchase Order number, Blanket Purchase Agreement number or Contract number if the goods/services were procured through one of the above purchasing documents. The numbers look similar to the following sample -
"S-SR100-07-M-0000"
7. It must have your bank account information.
Invoices which do not conform to the above will be returned to the vendor within 7 (calendar) days of receipt by the Embassy for correction without any liability to the U.S. Government.
Please mail or deliver invoice to the address below:
American Embassy
Budget & Fiscal
Kneza Miloša 50
11000 Belgrade
PAYMENT
All proper invoices will be released to the banking system for payment within 30 days from receipt of a proper invoice in accordance with the Federal Acquisition Regulation Subpart 32.9 - Prompt Payment (http://acquisition.gov/far/loadmainre.html)
INQUIRIES
If you have any questions regarding the payment of your invoice, please call 011/306-4888, record your question/message and contact number, and we will return your call and provide you with the requested information.
VAŽNO OBAVEŠTENJE DOBAVLJAČIMA AMBASADE SAD
UPUTSVO ZA FAKTURISANJE
OPŠTE INFORMACIJE O FAKTURAMA
Da bi smo račune/fakture mogli da Vam uplatimo brze, molimo Vas da se pridržavate sledećih uputstava.
Svi računi/fakture moraju biti izraženi u dinarima. Ako ste dali ponudu u stranoj valuti, ili je narudžbenica ili ugovor potpisan u stranoj valuti, roba/usluge će biti plaćene isključivo u dinarima po srednjem kursu Narodne banke Srbije na dan pripreme plaćanja od strane ambasade. Računi/fakture mogu biti plaćene u stranoj valuti samo onim pravnim i fizičkim licima koja na to imaju pravo po zakonu. Sva plaćanja će biti vršena preko računa.
Poreski Identifikacioni Broj (PIB) ambasade SAD je 102608237
Internet adresa Nabavne službe ambasade SAD je:
http://belgrade.usembassy.gov/proc/index.html
RAČUNI/FAKTURE
Da bi račun/faktura bila prihvaćena kao ispravna, mora da sadrži sledeće informacije:
1. Mora da ima datum,
2. Mora da ima pun naziv i adresu firme, odnosno pružaoca usluga ili dobara,
3. Mora da ima kontakt telefon i ime osobe za kontakt,
4. Mora da bude izražena u dinarima,
5. Ne iskazivati znos PDV-a, nego napisati sledeću napomenu: Oslobodjeno plaćanja PDV-a po članu 24. st.1.16 pod tačka 1. Zakona o PDV-u.,
6. Mora da ima broj narudžbenice, otvorene narudžbenice ili ugovora ako je roba/usluga koja se fakturiše izvršena po jednom od gore navedenih tipova ugovora. Broj ugovora na koji se pozivate izgleda kao sledeći primer - "S-SR100-07-M-0000",
7. Mora da ima naziv Vaše banke i broj računa.
Ispostavljeni računi/fakture koji ne sadrže gore navedene informacije biće vraćeni izdavaocu u roku od 7 (sedam) kalendarskih dana na ispravku i ponovo podnošenje. Rok za plaćanje počinje sa datumom prijema ispravnog računa/fakture.
Molimo Vas da fakture pošaljete poštom ili lično dostavite na sledeću adresu:
American Embassy
Budget & Fiscal
Kneza Miloša 50
11000 Beograd
PLAĆANJE
Svi računi će biti plaćeni u roku od 30 dana od prijema ispravne fakture u skladu sa američkim Saveznim zakonom o javnim nabavkama, paragraf 32.9 - "Prompt Payment". Integralni tekst ove odredbe je dostupan putem ovog linka: (http://acquisition.gov/far/loadmainre.html)
PITANJA
Ako imate pitanja vezana za Vaše račune/fakture, molimo Vas da pozovete broj 011/306-4888 i ostavite poruku sa pitanjem i kontakt telefonom, i neko će Vam se ubrzo javiti sa traženim informacijama.
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